Imagine that you are writing an important email in your webmail account. When you click Send, the screen suddenly goes dark. At first, you don’t panic because you expect that nothing really serious happened and your email will be saved in the Drafts folder. However, when you log back in, the email is nowhere to be found. Perhaps it has even happened to you before.
What should you do to ensure that you will never have to live through this experience again? We will explain this in detail in our article below.
If you use webmail (Google/Hotmail/Cloud/Yahoo, etc.) your emails will not be automatically saved to your computer, but stored on a server that may be located in a completely different part of the world. If emails are lost from a webmail account, then it's up to your webmail provider to help you recover them.
Email clients, such as Microsoft Outlook, store email on your own computer or a local server, meaning that local data recovery companies can usually help you restore lost emails.
Webmail is an email system that can be accessed through any browser that connects to the Internet. All email messages, calendar services and contacts are stored on the email provider’s online servers, which makes it very handy in all circumstances, such as if you need to check your emails in the Amazon rainforest. All you have to do is find a device that connects to the Internet, and you can start checking if you received or need to send out anything important. Therefore, Webmail is a great tool for those who don’t work from an office and maybe don’t even like to carry a laptop around. Most webmail systems are free, making them an ideal choice for individuals and small businesses who can’t afford the fees of a top business email provider. The most popular free options include Gmail by Google, Microsoft's outlook.com and Yahoo Mail. Each of these offers something unique – Gmail includes Google Talk, Skype Instant Messenger is built into Outlook.com, while Yahoo Mail is completed by its proprietary Yahoo Instant Messenger.The main issues with webmail:
- Safety: Any IT expert will advise you never to use a public computer for signing into webmail. The security of your account will be seriously jeopardized if your password is compromised in any way. However, sometimes there is no other option because you can’t always have a laptop at hand.
- Advertising: For all free services, there are trade-offs. In the case of webmail, oversized ads are definitely one of them.
- Limited hosting: as webmail is hosted on the ISP’s server, your free hosting space is usually limited. If you often need to send emails with large attachments, or need a lot of data storage for your mailbox, webmail is probably not the best choice. Having said that, most providers already offer several terabytes of storage for free, which is a rather reasonable amount.
An email client is a desktop program that allows users to access their email on their computer without having to log in over the Internet. They are connected to your email account via POP3 or IMAP. This means they can handle email from accounts stored at ISPs or other non-webmail services. Similar to webmail, email clients have access to address books, chat functions and email, but to a greater degree, and they provide extra encryption and security. If you use an email client, all new emails will arrive from the service provider's server and will then be stored on your desktop computer. When you send an email, the client synchronizes with the mail server used for sending it to the recipient. The pricing of email clients depends on the number of users, managed mailboxes and connected devices.
|Product||Pricing (for the smallest package)|
|Microsoft Outlook||$5 per user per month|
|eM Client||$49.95 per device|
|Mailbird||$1.63 per month|
|Airmail||$2.99 per month|
|Spike||$4 per user per month|
|Hiri||$39 per year|
|Mailspring||$8 per month|
|Spark||$6.39 per user per month|
- System updates: In case of webmail, you will receive updates about every few weeks, but in case of email clients, it can take years before updates are released.
- Email access on multiple computers: Certain email providers use IMAP, which is an ideal choice for synchronizing between computers. . Other clients that use POP3 access do not have this advantage and therefore will let users down when they need to access their email from another device. The latter case also raises security vulnerabilities. If there is a software or hardware failure and no backup was created, there is a risk that all emails will be lost.
If you cannot access the emails in your webmail account, such as Google Mail, Hotmail, Yahoo or The Cloud, no data recovery company can help. This is due to the fact that all emails are stored on the ISP's online servers. The only way to retrieve unavailable or accidentally deleted emails in a webmail account is to contact the ISP.
However, accidentally deleted or inaccessible emails are more likely to be recovered in case of an email client by a data recovery company.
Mail with IMAP access is a hybrid solution that adds an extra layer of security. Since mail is constantly synchronized between the server and the client, it is available both on your mail server and your computer. Anvert is a software that monitors business correspondence. In addition to a plethora of other features, it acts as a backup if the mail server fails, because it remains searchable, thus keeping your mail accessible. In case of Anvert, this is true for emails stored in folders set up in Anvert, and only for the text within the emails. Since we do not download any attachments, they are not backed up on our servers.Sources